Executive Secretary

🚀 Quản trị

Executive Secretaries typically work for corporations to provide administrative support and ensure a productive work environment. They greet office visitors and remind Executives about important deadlines or meetings. Their job is to work closely with an Executive to complete clerical duties and perform market research or data analysis tasks when Executives have more complex duties to attend to. They may also need to take notes during meetings with upper management, type up meeting minutes and email them to attendees after meetings.

Một Executive Secretary làm gì?

An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator. Their duties include maintaining an Executive’s appointment calendar, proofreading documents before they go out to company employees or stakeholders and answering phone calls or emails on the Executive’s behalf.

Trách nhiệm

Một Executive Secretary phải có khả năng hoàn thành nhiều nhiệm vụ và trách nhiệm khác nhau. Sau đây là một số nhiệm vụ và trách nhiệm mà một Executive Secretary phải có khả năng thực hiện:

Answering phones and directing the calls to the correct people
Greeting visitors and directing them to the appropriate place
Managing multiple or complex calendars for meetings, travel and personal commitments
Making travel arrangements for in-office professionals and a special visitors
Sitting in on meetings to take minutes
Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory

Kỹ năng cần thiết

Một Executive Secretary cạnh tranh sẽ có một số kỹ năng và trình độ nhất định, bao gồm:

Excellent time management and organization skills, especially the ability to prioritize and multitask
Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence
Project management skills, like goal-setting, budget management and planning
Good computer skills, including basic troubleshooting skills and
Familiarity with word processing software for creating and contributing to spreadsheets, drafting and sharing documents and creating engaging and informative presentations

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