Office Coordinators usually work at the front desk of an office where they can oversee general activities. They interact with guests and visitors, providing them with the information they need to connecting them to the employee they’re looking for. Office Coordinators manage meeting rooms for their colleagues, booking the space and arranging for any AV equipment that someone needs to run a meeting. They develop and implement organization procedures for everyone to receive mail and packages, check out office equipment, request additional supplies and submit tickets for maintenance and repairs.
Wat doet een Office Coordinator?
An Office Coordinator, or Administrative Coordinator, is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a main schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.
Verantwoordelijkheden
Een Office Coordinator moet in staat zijn om verschillende taken en verantwoordelijkheden te vervullen. Hieronder staan enkele taken en verantwoordelijkheden die een Office Coordinator moet kunnen uitvoeren:
Answering phone calls, transferring callers as appropriate
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
Managing schedules for conference and community spaces
Monitoring and ordering inventory for office and break room supplies
Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
Filing and organizing records, invoices and other important documentation
Benodigde vaardigheden
Een concurrerende Office Coordinator zal bepaalde vaardigheden en kwalificaties hebben, waaronder:
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Keen attention to detail
Proficiency with common word processing and spreadsheet software
Soortgelijke aanbiedingen
Als u werft voor functies die gerelateerd zijn aan een Office Coordinator, bekijk dan onze functiebeschrijvingen voor vergelijkbare rollen:
