Executive Secretaries typically work for corporations to provide administrative support and ensure a productive work environment. They greet office visitors and remind Executives about important deadlines or meetings. Their job is to work closely with an Executive to complete clerical duties and perform market research or data analysis tasks when Executives have more complex duties to attend to. They may also need to take notes during meetings with upper management, type up meeting minutes and email them to attendees after meetings.
Wat doet een Executive Secretary?
An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator. Their duties include maintaining an Executive’s appointment calendar, proofreading documents before they go out to company employees or stakeholders and answering phone calls or emails on the Executive’s behalf.
Verantwoordelijkheden
Een Executive Secretary moet in staat zijn om verschillende taken en verantwoordelijkheden te vervullen. Hieronder staan enkele taken en verantwoordelijkheden die een Executive Secretary moet kunnen uitvoeren:
Answering phones and directing the calls to the correct people
Greeting visitors and directing them to the appropriate place
Managing multiple or complex calendars for meetings, travel and personal commitments
Making travel arrangements for in-office professionals and a special visitors
Sitting in on meetings to take minutes
Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
Benodigde vaardigheden
Een concurrerende Executive Secretary zal bepaalde vaardigheden en kwalificaties hebben, waaronder:
Excellent time management and organization skills, especially the ability to prioritize and multitask
Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence
Project management skills, like goal-setting, budget management and planning
Good computer skills, including basic troubleshooting skills and
Familiarity with word processing software for creating and contributing to spreadsheets, drafting and sharing documents and creating engaging and informative presentations
Soortgelijke aanbiedingen
Als u werft voor functies die gerelateerd zijn aan een Executive Secretary, bekijk dan onze functiebeschrijvingen voor vergelijkbare rollen:
