An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator. Their duties include maintaining an Executive’s appointment calendar, proofreading documents before they go out to company employees or stakeholders and answering phone calls or emails on the Executive’s behalf.
Executive Secretary は、さまざまな職務と責任を果たすことができなければなりません。以下は、Executive Secretary が実行できるいくつかの職務と責任です:
- Answering phones and directing the calls to the correct people
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel and personal commitments
- Making travel arrangements for in-office professionals and a special visitors
- Sitting in on meetings to take minutes
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
競争力のある Executive Secretary には、次のような特定のスキルと資格があります:
- Excellent time management and organization skills, especially the ability to prioritize and multitask
- Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
- Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence
- Project management skills, like goal-setting, budget management and planning
- Good computer skills, including basic troubleshooting skills and
- Familiarity with word processing software for creating and contributing to spreadsheets, drafting and sharing documents and creating engaging and informative presentations
