Office Coordinators usually work at the front desk of an office where they can oversee general activities. They interact with guests and visitors, providing them with the information they need to connecting them to the employee they’re looking for. Office Coordinators manage meeting rooms for their colleagues, booking the space and arranging for any AV equipment that someone needs to run a meeting. They develop and implement organization procedures for everyone to receive mail and packages, check out office equipment, request additional supplies and submit tickets for maintenance and repairs.
Que fait un Office Coordinator ?
An Office Coordinator, or Administrative Coordinator, is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a main schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.
Responsabilités
Un Office Coordinator doit être capable de remplir diverses fonctions et responsabilités. Voici quelques fonctions et responsabilités qu'un Office Coordinator doit être capable d'exécuter :
Answering phone calls, transferring callers as appropriate
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
Managing schedules for conference and community spaces
Monitoring and ordering inventory for office and break room supplies
Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
Filing and organizing records, invoices and other important documentation
Compétences requises
Un Office Coordinator compétitif aura certaines compétences et qualifications, notamment :
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Keen attention to detail
Proficiency with common word processing and spreadsheet software
Offres similaires
Si vous recrutez pour des postes liés à un Office Coordinator, consultez nos descriptions de poste pour des rôles similaires :
