Administración > Executive Secretary
Executive Secretary
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Executive Secretaries typically work for corporations to provide administrative support and ensure a productive work environment. They greet office visitors and remind Executives about important deadlines or meetings. Their job is to work closely with an Executive to complete clerical duties and perform market research or data analysis tasks when Executives have more complex duties to attend to. They may also need to take notes during meetings with upper management, type up meeting minutes and email them to attendees after meetings.
An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator. Their duties include maintaining an Executive’s appointment calendar, proofreading documents before they go out to company employees or stakeholders and answering phone calls or emails on the Executive’s behalf.
Un Executive Secretary debe ser capaz de cumplir con varias funciones y responsabilidades. Las siguientes son algunas funciones y responsabilidades que un Executive Secretary debe ser capaz de ejecutar:
- Answering phones and directing the calls to the correct people
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel and personal commitments
- Making travel arrangements for in-office professionals and a special visitors
- Sitting in on meetings to take minutes
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
Un Executive Secretary competitivo tendrá ciertas habilidades y calificaciones, incluyendo:
- Excellent time management and organization skills, especially the ability to prioritize and multitask
- Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
- Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence
- Project management skills, like goal-setting, budget management and planning
- Good computer skills, including basic troubleshooting skills and
- Familiarity with word processing software for creating and contributing to spreadsheets, drafting and sharing documents and creating engaging and informative presentations
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