Filing Clerks are employed by companies to make sure their documents are properly stored and organized for employees to easily retrieve for later use. They typically create a filing system and organize documents in orders like chronological, alphabetical, subject matter or numerical. File Clerks may be given hard copies of files, which they’re responsible for converting into a digital file and then returning the original document back to the owner. If they’re missing other important documents, they may need to request them from the necessary locations. They may also destroy or archive any files that are outdated if granted permission or instruction by their supervisor. Some File Clerks are also responsible for completing light clerical duties as well, like sending emails, making phone calls and greeting office visitors.
Was macht ein File Clerk?
A File Clerk, or Filing Clerk, organizes and files certain company documents and records like invoices, receipts and forms. Their main duties include collecting documents from departments, developing an effective document storage and filing system and digitizing hard copies of documents.
Aufgaben
Ein File Clerk sollte in der Lage sein, verschiedene Aufgaben und Verantwortlichkeiten zu erfüllen. Im Folgenden sind einige Aufgaben und Verantwortlichkeiten aufgeführt, die ein File Clerk ausführen können sollte:
Developing and maintaining databases
Labeling and updating paper files
Putting files, digital or paper, into their proper locations
Gathering and organizing files and documents for coworkers’ use, such as for reports
Maintaining supply inventories
Troubleshooting computers, printers, fax machines, scanners, shredders and other office equipment
Benötigte Fähigkeiten
Ein wettbewerbsfähiger File Clerk verfügt über bestimmte Fähigkeiten und Qualifikationen, darunter:
Effective verbal and written communication skills
Good active listening skills
Proficiency with computers, software and databases
High typing speed and accuracy
Great time management, prioritization and multitasking abilities
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